§ 2-5. Appointment to city boards and commissions.

(a)

Generally.

(1)

Citizens interested in serving on boards and commissions must be residents of Waxahachie only if required by state law, City Charter, city ordinance or bylaws; and shall not, at the time of appointment or during the term, be in arrears in the payment of any taxes or other liabilities due the city; and shall be a registered voter.

(2)

Those people interested in serving will submit an application. Applications will be available on the City of Waxahachie website or in the city secretary's office. Applications must be received by July 31st of each year and will be kept for one (1) year at which time a new application will need to be submitted. Late applications may be accepted at the option of the city secretary.

(3)

Sixty (60) days prior to the end of a term, the city secretary will notify the council of expiring terms on boards and commissions.

(4)

At the first city council meeting in September, the city council will make appointments in open session. All applicants will be contacted after the appointments are official. Appointments shall be in the discretion of the city council.

(5)

Applications will be accepted at any time of the year to fill unexpired terms as they may occur and kept in the city secretary's office. As vacancies occur, the city secretary will forward applications to city council for review and appointment to fill. Current applications on file may be considered for unexpired terms.

(6)

Members and alternate members will be appointed by the city council with no limit on reappointments except as otherwise provided by state law, City Charter, city ordinance or bylaws.

(b)

Appointments.

(1)

Appointments will be made once a year in September for terms beginning October 1. The appointment date will apply to all boards and commissions created by the city council.

(2)

Members shall only serve on two (2) boards at a time.

(3)

The city council, by majority vote, may, for cause, remove a board member at any time. The following boards and commissions are appointed by city council:

Planning and zoning commission.

Park board.

City cemetery board.

Zoning board of adjustments.

Waxahachie Community Development Corporation.

Ellis County Water Control and Improvement District No. 1.

Waxahachie Housing Authority.

Midlothian/Waxahachie Airport Board.

Joint airport zoning board.

Electrical advisory board.

Building standards commission.

Tax increment reinvestment zone No. 1.

Heritage preservation commission.

Waxahachie Rodeo Board.

(c)

Attendance requirements.

(1)

Members appointed to boards and commissions will be expected to attend all meetings. Attendance will be kept for all boards and commissions by the city secretary's office.

(2)

Notice shall be given by the chairperson of the committee to the city manager, who will forward the information to the city council of members who have missed five (5) meetings in a twelve-month period.

(3)

The member may be notified of their pending dismissal from the board or commission by the city manager or his designee.

(4)

The member will be allowed to explain any absences in writing within ten (10) days of receipt of notice. Each case will be reviewed on its' own merit separate from all other cases.

(5)

If there is not sufficient reason for missing meetings or the member does not respond after being notified, that member may be removed after missing five (5) meetings in a twelve-month period by a majority vote of the city council.

(d)

Other requirements.

(1)

No person shall be appointed to a board or commission that would create a conflict of interest with that board or commission.

(2)

No person shall be appointed who does not meet the requisite qualifications to serve on a board or commission requiring specific qualifications as noted by state law, City Charter, city ordinance or bylaws.

(3)

Members and alternates serving on boards or commission where training is available will be required to obtain such training at the earliest possible time after appointment.

(Ord. No. 2298, 4-4-05; Ord. No. 2538, 9-8-09; Ord. No. 2570, 6-21-10; Ord. No. 2683, 11-5-12)